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CAREERS

Administrative Assistant

Toronto, Canada

Mani Wonders Inc. is an emerging product design brand paving a niche in the fashion technology space. The tech-infused lifestyle products are designed in Toronto and are manufactured and distributed worldwide. At Mani Wonders Inc., we believe in making products that bring simplicity and inspiration to your everyday life.

We are seeking an Administrative Assistant to join our Toronto team on a full-time basis. The incumbent thrives in championing brands, building relationships, creating positive experiences and ensuring smooth day-to-day operations of the office.

 

Responsibilities:

  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
  • Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
  • Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Arrange social, corporate and team building events
  • Schedule travel arrangements
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
  • Assist in preparation of presentation materials
  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
  • Monitor office supplies; order and re-stock as needed
  • Ensure office is kept clean and organized at all times
  • High level of discretion required in dealing with confidential matters
  • Typical of any start-up, the ability to navigate ambiguity and mitigate it with creativity is crucial. With ambiguity comes the opportunity to develop new process and establish strong infrastructure

 

Requirements:

  • High school diploma or GED equivalent required
  • 2+ years experience as an administrative assistant
  • An individual who cares deeply about creating a unique brand experience
  • Fast, proficient, and accurate typist
  • Proficiency in MS Office Suite, other administrative programs and current technologies
  • Outstanding communicator, both orally and written
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize workload and handle multiple tasks simultaneously
  • Detail-oriented and exceptional organizational skills
  • Experience with complex file management
  • Excellent problem solving and troubleshooting skills
  • Can-do attitude, self-driven and proactive, with an entrepreneurial spirit
  • Positive friendly demeanour, interpersonal with exceptional verbal and written communication skills

 

Interested candidates are welcome to submit resume/CV to [email protected]

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